Laureanna,
You posted while I was typing this up, but yes, that’s essentially what I was thinking of.
While looking through the old “List of new registrations†thread a few things became apparent to me.
1. The new process does not address how to deal with RP characters, but come to think of it, neither does the existing one. The only way to know if someone is an RP character is if they PM one of us or post in the registry thread in There and Back Again. I’ll admit, I haven’t been checking there, but there must be a better way. Any ideas?
2. The new process doesn’t guard against multiple screen names, but come to think of it, neither does the existing one
. Won’t this new process make it easier for people to register multiple screen names?
3. The charter currently says that someone who registers with an invalid email address is to be restricted to the Bike Racks. I assume that the activation email will get bounced back to the b77 yahoo email account, so we will need to check there on a regular basis to see if we get returned mail. The confusion will come when we check the user list and see that the person is not activated. Without checking the email we may simply assume that person is underage.
Here is my proposal for the new “LIST OF NEW REGISTRANTS AND INSTRUCTIONS FOR PROCESSING†thread.
LIST OF NEW REGISTRANTS AND INSTRUCTIONS FOR PROCESSING
This thread contains two posts. The first includes instructions for processing all new members and a complete list of new members. The second gives instructions on how to process RP characters.
Please be conscientious about updating this list. Your fellow Rangers will look here first to see what needs to be done about a new registration. Thanks!
The board is now set up so that newly registered members can activate themselves, however it is still necessary for the Rangers to add new members to the appropriate groups. A new member cannot post until their permissions have been set by adding them to the groups. Please follow these steps to ensure that new members are properly processed.
**********
Processing a new member:
- 1. Rangers should check the memberlist on a regular basis to see if there are any newly registered members.
2. If there is a new member please check this thread first to see if they have been processed. If their name is not on the list please add it, along with the join date, in the chronological order in which they joined, and proceed to step three.
3. Go to the Admin panel and from the menu on the left choose “User List†under “User Adminâ€
4. Check to see if the new member has been activated. Go to the last page of the user list and find the new registrant. The box on the right hand side of the name will tell if the registrant has activated themselves or not.
Note: Do not activate anyone. They must do this themselves. This is the only way that we have to keep underage (13) registrants off of the board! If they have not activated, do not do anything
5. If the new member has been activated, add them to the appropriate groups. (If this is an RP character, go to the second post in this thread.) Check the box to the left of the users name. Go to the bottom of the page and open the pull-down menu that saysâ€select oneâ€. Pick “add to group†and click “goâ€. Pick “All_Members†from the next menu and click “goâ€. This will set the permissions for the poster automatically. They will not be able to view the ToE forum.
6. Repeat the process to add the member to the “All emailees†group.
7. Return to this thread and, next to the persons name, note that they have been added to the groups, along with your name. If they are an RP character please say so next to their name.
8. The Rangers should periodically check the b77 yahoo email account to see if there have been any returned emails from new registrants. This means they registered with an invalid email and are unable to activate themselves. If this happens please follow these steps:
A. Go to the Admin panel and choose “Management†under User Admin on the left hand side
B. Enter the user's name. On the page that appears, scroll down to the bottom administrator-only section. Next to "User is active," click "Yes." This sends an automatic welcome email to the user.
C. Follow step #5 for adding the user to groups, except add them only to the Bike Racks group. This will restrict them to the Bike Racks forum and allow them to send and receive PM’s. Note your action in this thread next to the users name.
D. PM the user to tell them that their posting rights will be restored as soon as they provide a valid email address.
E. When the user has provided a valid email address, return them to the All_Members group and remove them from the BikeRacks group. Note your action next to their name in the list below.
By maintaining this list we hope to make it easier for Rangers to quickly check who has been added to the groups and who has not. Please check the list periodically and compare it to the user list in the admin panel to see if someone who was not previously activated has done so. Failure to activate could mean one of three things. Either the registrant is under 13, they provided an invalid email address or
they have not yet activated themselves. The Rangers may wish to periodically purge the memberlist of registrants who have not activated themselves after <a period of time to be determined>.
List of activated users
example:
n00b77 joined 17 July 05.
n00b78 joined 18 July 05. Added to all members and all emailees group 18 July 05 by tinwe
n00b79 joined 19 July 05. Added to RP characters group 20 July 05 by tinwe
n00b80 joined 19 July 05. Returned email. Restricted to Bike Racks 21 July by tinwe.
I think it makes sense to post all of the new members in this list, including the RP characters, underage registrants and invalid email registrants, just so we can see at glance who has been processed and who has not.
Second post:
RP characters:
These are role-play characters belonging to B77 members. They are restricted to posting in the “There and Back Again†forum.
What to do when you get the notification email:
- 1. Verify that the person is an RP character—there is a sticky thread in “There and Back Again†where people can request them, or they can PM a Ranger.
2. Check in the User List to confirm that the person has activated themselves.
3. Check the box next to person’s name and pick “add to group†at the bottom of the page. Click on “goâ€.
4. Select “RP characters†from the groups list and click on “goâ€.
5. Finally, please add the RP character’s name, the member, and your name to the registry thread, in the correct alphabetical position.
This is essentially the same post that is in the existing thread.