People, I need your advice about a couple things.
1. I was getting ready to add the ratification date to Articles 1 and 3, and I realized I wasn't sure what is the proper way to do that.
Because we take votes on different dates, I have been recording after each clause the date that the committee approved it, and if the committee subsequently amended it before ratification, I note that date as well.
But I'm thinking that once the article is ratified, the approval dates within the committee are not important any longer. I could just replace them with a ratification date at the end of each article. That means the dates after each clause would disappear.
If the membership amends the charter in the future, then I guess we would have to put "Amendment" in red at the end of the article, then the text of the amendment and the amendment date after it so that there would not be confusion as to which clause was in force at any given time. Does that seem sufficient to you?
2. Because there was some chance that the membership might ask us to pull certain items to discuss more thoroughly later on, I also saved the ballot, copy&paste votes, and vote tally from each of the 15 votes that we took in the first committee. If we had to re-discuss something, then I wanted to know what options had been presented and rejected before ... especially if the vote was close.
But the membership did not ask us to remove anything. So I am wondering how important this historical record is to the board? We do have the actual threads, remember. Is it necessary for me to maintain the votes from Articles 1 and 3 on my hard drive? Could I delete them without offending the historians among us?
Don't want to take unilateral action on either of these issues without getting your input first.
Thanks!
Jn