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PostPosted: Sat 24 Sep , 2005 6:04 am 
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This thread is to provide instructions on sending Welcome emails and Ranger / Jury Pool eligibility emails to newly registered members, as well as coordinating the emails with the Mayor. The Rangers and the Mayor should check this thread on a regular basis to verify that the emails have been sent.

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Instructions for sending Welcome emails to new Members

1. The Mayor will check the thread in the Forum Management forum titled LIST OF NEW REGISTRANTS AND INSTRUCTIONS FOR PROCESSING on a weekly basis to put together a list of new members to receive the Welcome email. The list of new members in that thread will tell the Mayor which members have been activated and added to the proper groups. Members who are not activated or are RP characters should not be sent the email.

2. The Mayor will make a post in this thread with the list of new members to receive the email.

3. The second post in this thread contains a roster of Rangers showing whose turn it is to send the emails. The Rangers will update this roster on a regular basis as new terms begin for new Rangers. If a Ranger is unable for any reason to do their turn, he or she should make arrangements with another Ranger to do so.

4. The Ranger whose turn it is to send the emails should log into the Administration panel to find the email addresses of the members. Under “User Admin” click on “User list”. Go to the last page of the User list - this will show the most recent members. Next to each members name click “Open/Close” - this will show the members email address. Make a list of all of the applicable addresses. (An easy way to do this is to highlight and copy the addresses and paste them into a text file.)

5. The Ranger should go to the Mayor’s Yahoo email account. The password for this account can be found in the Sensitive Information forum.

6. From the Yahoo mail box click on the “Draft” folder. This contains the form letters for all of the emails. Click on the one titled “Welcome to Board77!.”

7. In the “To:” address box enter “Mayor_b77@yahoo .com.” Click on “Add BCC” above the address box. This will open a new address box labled “BCC.” This is the Blind Carbon Copy box and allows multiple addresses to be entered without the recipient being able to see them. All they will see is the Mayor_b77 address. Paste all of the addresses into this box, putting a comma between each one.

8. Click send.

9. After the mail has been sent move it to the “Archive - sent” folder. Click on the “sent” folder, check the box next to the sent mail, click move and pick “archive - sent”

10. Post a confirmation in this thread to let the Mayor know you have sent the mail.

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Instructions for sending Ranger and Jury pool eligibility emails to Members

1. The Mayor will post a list of members who are to receive Ranger pool and Jury pool eligibility emails in this thread on a weekly basis.

2. The Ranger whose turn it is to send the mails (from the roster in the second post of this thread) will do so.

3. Follow steps 4 - 10 in the instructions above. For step 4 you will need to find the individual members in the users list - they will not be on the last page anymore. For step 6 select the appropriate form letter from the “Draft” folder in the Yahoo mail box.

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Please PM or email with any questions or concerns. :)
b77_ad at yahoo dot co dot uk

Alatar, Jude, and LalaithUrwen


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PostPosted: Sat 24 Sep , 2005 6:05 am 
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Roster of Rangers for sending emails

The following is the roster for Rangers to take turns sending the emails. The Rangers will need to update this roster on a regular basis as new Rangers begin their terms.

If for any reason you cannot perform this duty when it is your turn, please contact another Ranger to do so.

Roster

26 September -> Rowan
3 October ->tinwë
10 October ->TED
17 October -> Rowan
24 October -> Holby
31 October -> Rodia
Nov 7- Jnyusa
Nov 14 - MariaHobbit

tinwë’s, Rowan's and TED’s term end on 31 October. The new Rangers will be added for the term beginning in November.

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Please PM or email with any questions or concerns. :)
b77_ad at yahoo dot co dot uk

Alatar, Jude, and LalaithUrwen


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PostPosted: Mon 26 Sep , 2005 6:27 am 
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Joined: Sat 25 Jun , 2005 5:06 am
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Only one letter:

BrianIsSmilingAtYou

On Tuesday we'll have some jury letters going out. Just warning you guys.

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PostPosted: Mon 26 Sep , 2005 7:52 am 
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Letter to Brian sent.

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People, you and me, are not trusted. The right doesn't like us because we don't do what we're told by our betters, and the left doesn't like us because it secretly thinks we would be on the right given half a chance and a lottery win. And both think we should not make our own decisions, because we might make the wrong ones. ~ Terry Pratchett


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PostPosted: Tue 27 Sep , 2005 4:02 am 
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I'm not precisely sure how to do this. On 27 September 10FtTall, Erinhue, S_O, Tinsel_the_Elf, TheMary, and jeanelf are eligible to join the jury, mediator, and loremaster pool. On 28 Sept DaMuzikMan is eligible and on 30 September fras is eligible.

Considering with these pools it doesn't matter who signed up first, I would think it would be okay to send all these emails at once. (Now Ranger emails will be a different story I think because the order one enters the pool does matter a bit.) If one of our Loremasters doesn't believe it would be okay to send all these emails at once, could you please speak up? Thanks. :)

So this week jury pool email go to:

10FtTall
Erinhue
S_O
Tinsel_the_Elf
TheMary
jeanelf
DaMuzikMan
fras

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PostPosted: Thu 29 Sep , 2005 6:06 am 
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Since nobody said anything against it, and especially because I won't be around tomorrow, I took the liberty to send all those posts at once.

I also updated those drafts that still had Jny as the mayor - now they're signed by Eru.

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People, you and me, are not trusted. The right doesn't like us because we don't do what we're told by our betters, and the left doesn't like us because it secretly thinks we would be on the right given half a chance and a lottery win. And both think we should not make our own decisions, because we might make the wrong ones. ~ Terry Pratchett


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PostPosted: Fri 30 Sep , 2005 11:10 pm 
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Thanks Rowanberry.

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PostPosted: Sun 02 Oct , 2005 7:14 am 
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Out of those people, Tinsel was the only one to reply so far and volunteered for the Jury Pool. Thanks Tinsel! :)

Alright, Jury/mediator/loremaster emails for this week:

elwen
Legolas the Elf
fisssh
cemnithae

Thanks. :)

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PostPosted: Sun 02 Oct , 2005 2:52 pm 
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Done.


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PostPosted: Sun 02 Oct , 2005 8:51 pm 
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Thanks tinwe. :)

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abandon yourself.
Then the moon and flowers
will guide you along the way.

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http://wanderingthroughmiddleearth.blogspot.com/


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PostPosted: Tue 04 Oct , 2005 4:51 am 
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It's Monday and we actuallly have a welcome letter to send out this week.

dhaxton

Thanks. :)

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Abandon this fleeting world
abandon yourself.
Then the moon and flowers
will guide you along the way.

-Ryokan

http://wanderingthroughmiddleearth.blogspot.com/


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PostPosted: Tue 04 Oct , 2005 5:39 pm 
Waiting for winter
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Letter to dhaxton sent.


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PostPosted: Mon 10 Oct , 2005 7:51 pm 
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No one volunteered for the jury pool last week. :neutral:

Seems it's TED's turn this week to send emails.

Welcome letter:

elrin
Barad-dur


Jury email:

fixer

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Abandon this fleeting world
abandon yourself.
Then the moon and flowers
will guide you along the way.

-Ryokan

http://wanderingthroughmiddleearth.blogspot.com/


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PostPosted: Tue 11 Oct , 2005 3:36 am 
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All emails sent.

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PostPosted: Tue 11 Oct , 2005 3:38 am 
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Thanks TED.

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will guide you along the way.

-Ryokan

http://wanderingthroughmiddleearth.blogspot.com/


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PostPosted: Sat 15 Oct , 2005 8:35 pm 
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Madame Mayor and all the Rangers - things are going bee-yoo-tifully!!


Just butting in on one thing - on the bulk emails for Jury duty (and Ranger duty when that comes around ) - we had a bulk sign-up once before and I put people into the pool in the order in which they responded. Usually people don't all respond at once, so that puts them in some kind of order for you.

Jn

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Epigraph on the tombstone of W.C. Fields.


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PostPosted: Mon 17 Oct , 2005 12:14 am 
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Joined: Sat 25 Jun , 2005 5:06 am
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Mails for this week:

Welcome email:

Katren

Jury email:

Misha
Snowdog



Also the second post of this thread can be updated.

Nov 7- Jnyusa
Nov 14 - MariaHobbit

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PostPosted: Mon 17 Oct , 2005 6:34 pm 
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I've updated the roster, and sent the Welcome e-mail to Katren.

However, for some reason, the drafts for the letters have turned into a HTML mess (at least on my computer), and I don't have time right now to correct them so, the rest of the letters will be sent tomorrow after I've checked that they are all right.

_________________
People, you and me, are not trusted. The right doesn't like us because we don't do what we're told by our betters, and the left doesn't like us because it secretly thinks we would be on the right given half a chance and a lottery win. And both think we should not make our own decisions, because we might make the wrong ones. ~ Terry Pratchett


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PostPosted: Mon 17 Oct , 2005 6:36 pm 
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Joined: Wed 27 Oct , 2004 6:24 pm
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Location: UK
The jury letter is right in this forum. All you have to do is copy it and paste it into an email.

http://www.phpbber.com/phpbb/viewtopic. ... rd77#89275

_________________
Abandon this fleeting world
abandon yourself.
Then the moon and flowers
will guide you along the way.

-Ryokan

http://wanderingthroughmiddleearth.blogspot.com/


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PostPosted: Tue 18 Oct , 2005 2:37 am 
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I've fixed all the emails. The drafts should look fine now.

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